What is a Prequalification Questionnaire?
A pre-qualification questionnaire asks potential tenderers or suppliers about their experience level, technical capabilities, and financial status. It enables the buyer to shortlist suitable suppliers for the project who will be invited to bid for the contract.
VENDOR PRE-QUALIFICATION QUESTIONNAIRE
A.
Company Information
1. Company Name
2. Years in business
3. Business Type
4. Registered Address
5. PAN India presence and regional offices details
6. Describe how your business is structured (for
example, ownership, management, business structure)."
7. Please provide the number of employees your company has by job function."
8. Please List your company's Main Service
Offerings. Please include information
relating to the type of work you specialize in and your relevant experience in
this area.
9. Annual Turnover (in Cr INR)
2023
2022
2021
2020
2019
2018
10. Is the contractor have previous experience in Design
& build
interior fit-out project completion."
11. Previous completed project Design & Build
Interior fit out
cost (pls mention the number of projects)"
Above 10 Cr
7.5 Cr to 10 Cr
5 Cr to 7.5 Cr
2 Cr to 5 Cr
Less than 2 Cr
12. List of Previously completed Design & Build
Interior projects -
Number of projects
Upto - 15000 SFT
15000 - 30000 SFT
30000 - 40000 SFT
Above 40000 SFT
13. List of the ongoing current project
Project Name1
Project Name2
Project Name3
Project Name4
Project Name5
14. Recent Completed Project Client Reference
Client 1 Name, Designation,
Phone & E-Mail
Client 2 Name, Designation,
Phone & E-Mail
Client 3 Name, Designation,
Phone & E-Mail
Client 4 Name, Designation,
Phone & E-Mail
Client 5 Name, Designation,
Phone & E-Mail
B.
Compliance
1. PF/ESI details:-
Reg. No. PF
Reg. No. ESI
Reg. No. WCT.
2. PAN Details:
PAN No:
Photocopy of PAN
3. Latest Income tax clearance certificate
4. CAR and Workmen Policy
5. "Is there any Involvement in any litigation
under the above
Acts? If yes, please specify"
6. Please attach the certificate of incorporation
7. Please attach the GST registration details
8. Solvency certificate from Banker
Value of solvency
certificate
9. Please attach the canceled cheque
10. "Bank a/c details on your letterhead (attested
from your
bank)"
11. "List any arbitration cases/ legal disputes on
Current/ previous projects - Mention the name of the project, the reason for the dispute, the party
filing the suit, and the current status."
12. "Awareness of construction requirements under
SEZ -List all
the SEZ projects are done at the given location."
13. "Awareness of construction requirements under
LEED / GRIHA / other Green Building certifications. List all green buildings. projects
along with the certification received for these projects."
C.
Quality (Need Supporting Attachments)
"1. ISO 14001 certification. If yes, please attach
a copy of the certificate"
2. Please attach the Quality manual/ Quality Policy
D.
Safety
1. "Does your organization have an Environmental,
Health & Safety Policy/manual? If yes, then attach a copy."
2. "Summarize your organization's approach to
maintaining the safety of your plant, tools, tackles and equipment. (Attach additional
sheet if required)"
3. "Has your organization developed an Occupational
Health and Safety Management System in accordance with the Occupational Health
and Safety Assessment Series (OHSAS) 18001? Please provide an answer YES/NO If yes, please attach your certificate. If no, give details of which standard your organization
may use."
4. "How do you ensure that onsite working practices
and procedures always conform to your own as well as the client’s / PMC’s EHS
policy, standards, and procedures?"
5. Safe working method statements to be attached
6. Any prosecution or cases pending under the EH&S
7. "Does the vendor achieve SMH for all projects in a
year. If Yes, provide the statistics for a year of all projects."
8. "How many reportable incidents have there
been in your organization during the
last 3 years?"
9. "Has your organization been prosecuted for
health and safety incidents during the last 3 years? Please select YES/NO If
yes, please provide details."
10. "Please provide details of any recognitions/awards for achievements in EHS performance won or received by your company in
the last 3 years. (Attach a copy of the certificate of
appreciation – if any)"
E.
Documentation Process & Supporting tools
1. Please elaborate on the process and tools used for :
2. Costing
3. Scheduling
4. Reporting
F.
Presence and capability
1. Company's office Location in the city where the
project is being executed (not applicable for supply package)
2. Does the vendor have in-house manufacturing facility.
G.
Delivery & Responsiveness
1. "Projects delivered in the last 12 months -has
vendor completed as per schedule with no delays attributed to them? If no,
please specify the project, total delay that occurred, and reason for delay."
2. "What is the turnaround time for defects arising
during the defects liability period"
H.
Resources - Mention the number of resources
1. Technical Manpower (not applicable for Supply
packages)
2. Design Engineers
3. Senior Project Managers
4. Planning/ Commercial Team
5. Site Engineers
6. Supervisors
7. Safety Personnel
8. Quality Personnel
9. Skilled Technicians
10. Others (Pls . Specify)
11. Please provide the details of machinery &
Equipment
12. What is the Mobilization time for resources
13. "Past experience & current workload (enter
the details in the
vendor project details sheet)"
14. "Has the vendor executed the project of the area more
than the said
project?"
15. "3 recent projects in the location where the
project is being executed (in sqft)"
16. Current workload (in sqft)
I.
Previous Experience with Architects /
PMC / MEP consultants
Vendor to comply
with Employer and Client's code of
conduct.
J.
"Previous Experience with Architects / PMC / MEP consultants"
1. "Please provide a list of Architects/
Consultants with whom your organization has worked."
2. "Please provide a list of PMCs with whom your
organization has worked."
3."Any recognition received from the PMC/
Architect/Consultant/ client. Please attach proof of the same."
K.
Package Specific (for Supply packages)
1. Awareness of LEED's latest version
2. Awareness of BIM
3. Material Mock-up setup period
4. Please specify the tentative Material Delivery period
5. "Elaborate Experience of working for scale of
type of project equivalent to proposed project"
6. Name the Suppliers with whom you have worked in past
7. Name the Suppliers proposed for this project
To be filled by Employer only
L.
Employer's experience with the vendor (Employer to rate)
1. Have you worked with an Employer in the past? (Enter the
data for the rest of the parameters only if the answer to this parameter is YES)
2. Quality of Workmanship
3. Involvement of Senior Management (regional/country head)
4 .Do the managerial/supervisory resources deployed by the vendor are sufficient in numbers & technically competent
4. "Does the vendor stringently follow safety guidelines and committed to safety on the site."
5. Does the vendor follow all the required set of
compliances/process and provides necessary reports & documents on
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