How to Select the Architect for Your Project as a Manager? - Lceted -lceted LCETED INSTITUTE FOR CIVIL ENGINEERS

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Jan 15, 2023

How to Select the Architect for Your Project as a Manager? - Lceted

How to Select the Architect for Your Project as a Project manager? - Parameters to set for selecting an architect | Factors To Consider When Choosing Your Architect | Criteria for the Selection of Architects 


Purpose of the architect selection process: Guidance for managing Architect Selection for the Project

Responsibility: Project Manager/Designated Representative during Pre-Construction Phase

Importance of architect: Determinant of how well Client Brief gets transformed into Reality

 

ARCHITECT SELECTION PROCESS

ARCHITECT SELECTION PROCESS

 

1. Pre-qualification

• List of Architects

• Questionnaire

 

2. Float RFP

• RFP

• Contract agreement as per client’s format

• Pre-bid meeting

 

3. Bid evaluation

• Bid comparative

• Design presentations

 

4. Architect Rating

• Architect Rating Matrix (Parameters & weightage)

 

5. Negotiation

• Technical negotiation

• Commercial negotiation

• Final negotiation with shortlisted firms

 

6. Recommendation

• Recommendation to the client

• Client Decision

• Client Contract with Architectural firm

 

1. Pre-qualification

• List of Architects

• Questionnaire

A. Establishment year & local presence

a. Establishment

b. Contact Person

c. Address

 

B. Organizational Capability (Staff strength)

a. Lead Designers/Architect

b. Assistant designers/architects

c. MEP consultant

d. Project managers (coordinators)

e. Quantity surveyor

f. EHS Officer

g. Draughtsman

 

C. Proposed Team for this project

a. Accountant Director

b. Associate director

c. Project Manager

d. Design Director

e. Senior designer

f. Designer

 

2. Float RFP – Request for Professional Services (RFPS)

Request for proposal for an architectural design consultant for <Project>

The scope of work would include the following

1. Complete architectural drawings

2.  Preparation and submission of drawings for approval

3. Submission of preliminary budget

4. Preparations of tender drawings and tender documents

5. Workings drawings – GFC

6. Checking of as-built drawings/Handing over documentation submitted by the contractors

7.  Vetting of design/quality audits of constructions & services

 

Minimum Documentation Requirements

1. Project Objectives

2. Scope of Design Services

a. Program Development

b. Schematic design

c. Tendering & Procurement

d. Contract Administration/Construction co-ordination

e. Change Management

f. Value Engineering

g. Estimates

h. Field Study

i. Renderings, models

j. Engineering Reviews - EHS, Fire Safety, Security Systems, Inspection &Testing

k. As built documentation review

 

3. Bid evaluation

• Bid comparative

• Design presentations

 

4. Architect Rating

• Architect Rating Matrix (Parameters & weightage)

1. Company background

a. Background/Years of business experience

b. Reputation in market/Marketplace perception of abilities

Note: based on the PQ Received from the architect and background shared in the design presentations

 

2. Track Record of projects in the city of development, Similar size project time, and cost-bound projects

 

3. Acceptance of terms & conditions

Acceptance of milestones payment stages

Acceptance of contract terms/ deviation from the terms

 

4. Design Presentation

a. Understanding of the design brief (functional aspects) and reflections on the presented design

Note:  Basis the requirements and guidelines shared in the RFP

b. Gap Analysis- Required VS achieved

c. Quality of presentation to win project and flexibility in approach and suggestions

d. Space utilization, Functionality, Openness

Note:  Space Planning, feeling of openness and controlled privacy in design, flexible and scalable designs

e. Uniqueness in design/Innovative designs Concept

Note: Innovative designs, Vibrant spaces, use of collaborative & interaction space

f. Safety/Security related aspects covered in the design

g. Acoustics-related aspects covered in the design

 

5. Project Team

a. Proposed design team

b. Proposed services Consultants (MEP)

 

 

5. Negotiation

• Technical negotiation

• Commercial negotiation

• Final negotiation with shortlisted firms

 

6. Recommendation

• Recommendation to client

• Client Decision

• Client Contract with Architectural firm

Process

1. Shortlist the firms based on the project scope and the firm’s bandwidth

2. Identify the key project goals with the client

3. Check if they worked with the client earlier

4. Current team strength, the lead designer proposed

5. Works on hand

6. External consultants list

7. Exclusions of services and NT items

9. KPI - Key Performance Indicator

10. Regret letters to unsuccessful ones / debrief

Design Management

User Requirement

1. Kick-Off Meeting

2. User Interviews, Meeting with focus groups

 

Design Concept

1. Layout, Models, Samples, Color Board, 3D

2. Design Basis Report

 

Schematic Design

1. Schematic, Basic Drawings

2. Specifications

3. BOQ

 

Good For Construction Design

1. Drawings, Details

2. Specifications

3. BOQ

 

Shop Drawings/ Submittal

1. Design Details as per Vendor System

2. Material/ Equipment approvals

 

RFI

1. Drawing/ Document Clarification

2. Additional Details

3. Modification

 

Site Condition

1. Design Change

 

Design Management Tools

a. Design Review

b. Design Workshops

c. Value Engineering Workshops

 

Design Review Method

Structured Method of Design Review

1. Functional Requirement

2. Aesthetics

3. Statutory Requirement

4. Compliance with green building requirements

5. Cost/ Budget

6. Constructability

7. Maintainability

8. Site Condition

9. Material Availability

 

Design Sign offs

 

ARCHITECT SELECTION PROCEDURE

Design Signoffs

1. Toll Gate Review

2. Design Phase Progress

3. Sign-off Record

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